In daily study and work, many people encounter the problem of having multiple, scattered documents that need to be consolidated into a single, complete file. Most beginners simply copy and paste content from one document to another, one section at a time. While this method can achieve the desired result, it’s extremely inefficient and can lead to formatting errors and disorganized layouts if not handled with care.
WPS Office办公 actually offers a more intelligent and efficient tool to solve this problem. With the document merge feature , you can merge multiple files with a single click, eliminating the tedious manual copying process and ensuring the accuracy of file order and formatting. Below, we’ll detail the specific operation methods and application tips.
Why do you need to merge files in batches?
Before diving into the operation, let’s first think about the common scenarios for merging files:
- Integration of learning materials : Students need to unify class notes and exercise answers from different subjects into one document for easy review.
- Compilation of work reports : Company projects are often completed by multiple people, each responsible for a part, and ultimately multiple independent documents need to be compiled into a complete report.
- Contract and agreement management : When reviewing contract terms, legal personnel often need to merge different versions of contracts and supplementary agreements into a complete archive.
- E-book or material writing : During the writing process, first drafts, revised drafts, supplementary notes and other files are stored separately and eventually need to be integrated into a formal manuscript.
These examples show that the need to merge files is quite common. Instead of spending a lot of time manually doing it, it is better to learn how to use the “Batch Merge” function in WPS Writer to easily get it done.
Method 1: Use the built-in document merging function in WPS Writer
Taking Word document as an example, the specific steps are as follows:
1. Open the toolbar
Launch WPS电脑版 Writer and enter the editing interface. Click the Edit menu and find the Merge Documents function.
2. Select the files you want to merge
After entering the merge interface, you can use the file selector to select the documents you want to merge one by one. If there are many files, you can also hold down the Ctrl or Shift key to select multiple files.
3. Adjust the merge order
In most cases, the order of your files directly determines the layout of the merged document. For example, imagine you’re writing a project report. The first section should contain the project background, the second the data analysis, and the third the conclusions. If you get the order wrong, the report’s logic will be disrupted.
In the merge interface of WPS, you can adjust the order through the arrow icon in the upper right corner, or you can directly drag and drop files for flexible sorting.
4. Delete unnecessary files
If you accidentally select a document, you can click Delete or the small red icon on the right to remove it from the list, ensuring that you only keep the files you need.
5. Start merging
After confirming everything is correct, click the Start Merging button. WPS Writer will automatically merge all files into a new document.
6. Saving and naming
Before saving, you can rename the new file, for example, “Project Summary Report” or “A Story.” Select a storage location and click Merge to complete the process. Open the new file and you’ll see all the documents merged perfectly into the order you specified.
Method 2: Batch merge through WPS Office homepage
In addition to operating in WPS Writer, you can also complete the merge directly on the homepage of WPS Office.
1. File Selection
Long press the first file you want to merge, then continue to tap other files you want to merge.
2. Sequence confirmation
Please note that the order of selections determines the order of the merged content . For example, if you click “Chapter 1.doc” first and then select “Chapter 2.doc”, the final merged result will be Chapter 1 first and Chapter 2 last.
3. One-click merge
After completing the selection, click Merge and the system will quickly generate a new file containing all the previously selected contents.
This method is especially suitable for mobile phone or tablet users. It is simple and fast to operate and is very suitable for mobile office.
Method 3: Manual control using the insert function
If you have higher requirements for format and content, such as adding page breaks, directories, or comments between different files, you can also embed a document directly into the specified location of the current document by using Insert → File .
Although this method is relatively manual, it allows users to more flexibly control the merging details and is suitable for scenarios that require customized layout.
Things to note when merging files
- Unified file format : It is best to ensure that all files to be merged are in the same format (for example, all are .docx), otherwise it may affect the layout.
- Content order check : Plan the order of the files in advance to avoid chapter confusion.
- Clear naming : It is recommended to use a concise and easy-to-understand name for the merged file to facilitate subsequent search.
- Back up the original file : The merge will not destroy the original file, but for safety reasons, it is best to back it up before the operation.
- Layout optimization : After the merge is completed, it is best to check whether the format of title hierarchy, page number, table of contents, etc. needs to be adjusted.
Extended application of the merge function
In addition to the most basic document merging, WPS can also cooperate with other functions to achieve a more efficient workflow:
- Automatic generation of multi-level directories : After the merge is completed, you can generate an automatic directory through “Reference → Directory” for quick and easy positioning.
- Annotations and revisions : When working in a team, merged documents can use a unified revision mode to avoid missing information.
- Export PDF : The final product can be exported to PDF format with one click for easy printing and sharing.
- Cross-device synchronization : WPS supports synchronization between PC, mobile phone and cloud, and the merged documents can be viewed and edited anytime and anywhere.
Significantly improve work efficiency
Compared to traditional copy-and-paste, WPS’s batch document merging feature is undoubtedly more efficient, secure, and intelligent. Whether you’re a student, a professional, or a content creator, this tool can significantly improve your work efficiency.
From joining single files to compiling batches of data, and then working with catalogs, revisions, and PDF exports, a complete workflow can be completed in just minutes. Mastering this skill will allow you to easily handle file consolidation needs in a variety of scenarios, saving time and effort at work and school.